Online Slide Collaborator

Situation

On a regular basis personnel within the Scientific and Medical Affairs group of a pharmaceutical company had to develop presentation for use both within and outside of the company. These kits were often made up of the same or similar slides, but still had to be reviewed by several colleagues, managers and regulatory personnel.

Situation

A group of 25 Medical Science Liaisons are continually creating presentations

Presentations have to be reviewed by manager and a compliance person

Presentations need to be effective

Challenge

Creating these kits often took several people several weeks of review and revisions. Often, the comments were redundant or contrary. These comments had to be collated and stored; conflicts had to be resolved, and the final product had to be reviewed.

Challenge

Reduce the time to create a presentation

Reduce the time and effort to review a presentations

Make sure presentations are reviewed by compliance personnel

Give colleagues a way to improvement to presentations

Needs

The Company needed a system that would reduce the time and effort necessary for a team of people to review slides, collate everyone's comments, and resolve conflicts prior to the creation of a new revision.

Needs

A secure, online service that will store a slide kit

Ability for a group of people to review and comment on each slide in a kit

The ability to manage the review process

Ability to collate and organize all reviewer comments for each slide

Ability to document, store and retrieve all comments

Solution

The Blue Grotto Online Slide Collaborator. Professional service personnel uploaded the slide kits they had put created; identified and assigned other colleagues to review them. These colleagues were able to review the presentation, provide updated references, offer suggestions, and both read and respond to comments being made by other team members. All activity was documented and resulted in a substantial reduction in the time and effort required to develop and approve slide kits.

Result

• Typical Slide development went from requiring 8 revisions to 3
• 400 emails to none
• 7 weeks to 3